Privacy Policy

Welcome to our HRMS platform. Your privacy is important to us. This Privacy Policy explains how we collect, use, store, and protect employee and organization information.

1. Information We Collect

• Employee personal information (Name, Employee ID, Designation, Department)
• Email address and contact number
• Location Data: We collect precise GPS location information from your device. This includes location data collected while the application is in use and, where enabled by your organization, in the background during active work shifts.
• Attendance and leave records
• Payroll and salary details
• Login activity and IP address
• Device information, browser details, and operating system data

2. How We Use Information

• Employee management and profile maintenance
• Attendance tracking and verification of check-in/check-out locations
• Geofencing & Shift Compliance: Background location may be used during active work shifts to verify attendance, monitor assigned work locations, automate attendance events, and ensure compliance with designated work-site boundaries.
• Leave processing and approvals
• Payroll calculations and payslip generation
• Security monitoring, audit logging, and compliance requirements
• Improving system functionality and user experience

3. Data Protection

We use industry-standard security measures, encryption, secure servers, and access controls to protect employee and organizational information from unauthorized access, disclosure, misuse, or alteration.

4. Data Sharing

We do not sell personal information. Data may only be shared with authorized company administrators, trusted service providers, or government authorities where legally required.

5. Cookies & Tracking Technologies

Our platform may use cookies, session identifiers, and related technologies for authentication, analytics, security monitoring, and improving user experience.

6. User Rights

• Access personal information
• Request corrections to inaccurate data
• Update profile information
• Request clarification regarding attendance or payroll records
• Contact administrators regarding privacy concerns

7. Location Permission Disclosure

Our application may collect location information to support attendance tracking, geofencing, shift monitoring, and workplace compliance requirements.

Location data may be collected while the application is active and, where enabled by the organization, in the background during active work shifts.

Disabling location permissions may affect attendance, geofencing, and related HRMS functionality.

8. Policy Updates

We reserve the right to update this Privacy Policy at any time. Any changes will be published on this page with the updated date.

9. Contact Us

HRMS Support Team
Email: support@yourcompany.com
Website: www.yourcompany.com

Terms & Conditions

1. Acceptance of Terms

By accessing or using this HRMS platform, you agree to comply with these Terms & Conditions and applicable company policies.

2. Authorized Use

This system is intended solely for authorized employees, HR personnel, managers, and administrators.

3. User Responsibilities

• Maintain login confidentiality
• Provide accurate information
• Protect account credentials
• Follow company HR and IT policies

4. Attendance & Location Services

Employees may be required to provide location access for attendance marking, geofencing validation, and work-site verification.

Any attempt to falsify attendance records, GPS coordinates, or location information may result in disciplinary action.

5. Payroll Information

Payroll, salary, tax, and benefits information are confidential and intended only for authorized users.

6. Prohibited Activities

• Unauthorized access to the system
• Manipulation of attendance or payroll records
• Sharing confidential information
• Uploading malicious software or files
• Attempting to bypass security controls

7. System Availability

While we strive for uninterrupted service, we do not guarantee continuous availability due to maintenance, upgrades, or technical issues.

8. Suspension & Termination

Access may be suspended or terminated due to policy violations, security risks, misuse of the system, or employment termination.

9. Limitation of Liability

The company shall not be liable for damages arising from misuse, unauthorized access, service interruptions, or technical failures.

10. Governing Law

These Terms & Conditions shall be governed by applicable laws and company regulations.